EHCP evidence tracker: what evidence to keep and how to use it

Useful evidence connects a child’s needs to their effect on education and daily school life. Record what happens, in which setting, what support was offered and what changed. Include the child or young person’s views where possible. Relevant documents can include SEN Support plans, review notes, attendance records, work samples, home-school communication and professional reports. Put documents in date order and label each one with the point it supports. For example: communication difficulty in class, adjustments tried, outcome and what remains unresolved. Keep formal local-authority letters separately and note the date received, because deadlines can run from decision dates or receipt dates. Use the tracker to prepare for a meeting, an EHC needs assessment request, an annual review or discussion about an appeal. Avoid changing or overstating records: clear factual examples are more useful than general descriptions.